International MICE & Wedding Forum, cares about your privacy and data protection. We recommend that you carefully review this privacy and cookies policy. We may change this policy from time to time, but if we do so we will announce this on our website or on the IMWF Website & App. If any changes are material and/or retroactive, we may provide additional notice as appropriate under the circumstances. Our use and disclosure of particular information will be governed by the Privacy Policy in effect at the time we gather that information.

By accessing and using the Website or App, you represent and warrant that you have read and understood, and that you agree to be bound by, this privacy policy.

1. What personal data do we collect from you?

Personal data you provide to us

When using the IMWF Hub Website you provide us with personal data, personal data includes all personally identifiable information (PII) and data that directly or indirectly identifies you such as your name, email address, phone number, location data, and details of the business you will represent at our events. To use our App you provide us with your email, username and password. The information you input into your IMWF Hub profile on our Website is communicated to the App automatically. All content added to your IMWF Hub account is passed between the Website and the App.

Personal data we collect through your use of our App or Website

We collect limited personal data from you through your use of our App or Website. The only personal data we actively collect from you beyond that which you have provided through registration are your IP address and the time and date on which you visited the App or Website. In addition, we may also track your usage of the Website for statistical and research purposes by means of cookies.

2. For what purpose do we process your personal data?

We process your personal data for the following purposes:

  • Providing you with information about the event that you are attending;
  •  Enabling features such as messaging, meeting schedule, attendee lists and profiles, meeting ratings, and event leaderboards;
  • Pre-populating App fields such as meeting schedules, attendee lists, meeting ratings, and event leader boards;
  • For analytics and market research purposes to improve our services, develop new products and launch services for other purposes;  Sending emails or push notifications in relation to the event; and
  •  Processing complaints, handling disputes, performing audits and meeting statutory requirements.

3. With whom do we share your personal data?

Our principle is that we do not share your personal data with third parties, unless we have a good reason to do so.


Other users of the Website and App will be able to see limited information such as your profile. Your delegate profile is public only to delegates who attend the same event(s) as you. Other delegates will not have any access to your notes, ratings, password or ranking on the leader boards if you are outside the Top 25 buyers or suppliers.

Other third parties

  •  We may provide your personal data to third parties in order to meet a legal obligation or court order. When transferring personal data outside the European Economic Area we enter into EU Standard Contractual Clauses to comply with our legal obligations.
  •  In addition, in the event of a merger, acquisition, reorganization, bankruptcy, or other similar events, any information in our possession may be transferred to our successor or assign.

4. Security of your personal information

In accordance with the applicable laws and regulations, we have taken adequate technical and organizational measures to safeguard the security of your personal information. We store the personal information that we process on secure databases and servers that are protected by technical access controls. Please be advised that while we strive to protect your personally identifiable data, we make no guarantees or assurances about our ability to prevent any such loss, access or misuse and are not responsible in the event that such loss or misuse occurs.

5. What are your rights?

Based on the Turkey Data Protection Act (DPA) and similar local laws that pertain to the countries in which our company has nexus, you may request to review, change or remove your personal data. You can submit such substantiated request – including your full name – to us per email to We will contact you within thirty (30) business days after receipt of a request to review, change or remove your personal data.

6. Cookies and similar technologies

We use cookies in our App and on our Website. A cookie is a small text file that is delivered with pages from the App or Website and which is stored by your browser on the hard drive of your computer or on your smartphone. Cookies have various functions, for example a cookie can store your language preferences or password. Cookies and web beacons do not usually contain any information that could personally identify you.

7. Additional Information and Contacts

Children Under the Age of 13

Our services are directed to adults over 18 years old who attend our events and therefore have a profile on the IMWF Hub. We do not knowingly collect information from children under 13 years of age or have any reasonable grounds for believing that children under the age of 13 are accessing our Website or App or using our services. If we learn that we have inadvertently collected personal information from a child under age 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under age 13, or if you are a California resident under the age of 18 and you wish to remove publicly available content, please contact us at or the mailing address in this Policy.

Retention Period

We will retain your personal information for the period necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law. If required by law, as is the case to comply with the Children’s Online Privacy Protection Act (COPPA), we will nullify such personal information by erasing it from our database. If you have questions about the use of your personal data, please contact us at:


Çağlayan Mah. Bülent Ecevit Bulv. Münire Öztekin Apt.  No:125 K:1 D:1 07230

Antalya, Turkey

Appendix 1: Cookies and Purpose

We use both session cookies (which expire once you close your web browser) and persistent cookies (which stay on your device for a set period of time or until you delete them). We use the following types of cookies for the purposes explained in this chart:

Cookie Type  Purpose

Essential operation These cookies are necessary in order for you to move around the service as you request. It allows us to recognize what type of attendee, exhibitor, or other subscriber you are so that we can then accordingly provide services.

Functional  These cookies allow us to use certain features of the service in accordance with the choices that you make. These cookies mean that if you continue to use the services or return to the services, we can then provide services tailored for you based on the choices you have made or asked us to hold like your username or your customizations.

Performance and Analysis    We use performance cookies to help us provide a better user experience for you based on optimizing the services and constantly optimizing the features and performance. We may also obtain information from features that you open or access or click on. This information tells us about the effectiveness of certain features and helps ensure that the content and features we provide are optimized for your interests.